How to Write A Resignation Letter for a Job

How to Write A Resignation Letter for a Job

Even though starting a new job can be exciting, things can change and make you want to quit. For example, the job may differ from your expectations, or your personal life may change, making it hard for you to keep working there. Professionally leaving your job may be easier if you know how to do it right. In this blog, we talk about why it is essential to write a resignation letter for a job you just started and how to write this letter, with easy tips to look at. This blog also details tips on how to write a resignation letter for a job in private or government job in a perfect format.

How to Write A Resignation Letter for a Job

What is a resignation letter?

A resignation letter is a legal document showing your last job at a company. This document is usually needed after you have told your boss in person or by email that you want to leave.

Resignation letters can help you leave a job on a good note and improve your future relationship with the company and your coworkers. A well-written resignation letter can be a big step forward in your professional life if it is clear and polished.

Why is a resignation letter important for a job?

Writing a formal relieving letter for a job you just started is important to show that you are a professional. This letter might help you make a good impression on the company, which will help you keep in touch with your boss and coworkers. This is important if you want to work with the company again in the future, either as a full-time employee or as a freelancer. This may be necessary if you work in a small, niche industry. Writing the letter could help you keep up a good reputation at work.

Following a few key steps can make writing a resignation letter easy. Before you write your letter, talk to your company’s direct boss or HR manager to find out how resignations are handled there. For example, they might ask you to send a letter to a certain person at the company or give them specific information.

Include the following information in this order in a resignation letter:

Talk to your manager

If you can, try to talk to your boss in person about why you want to leave before you hand in your formal resignation or by resignation email. This is especially important if you get along well with your boss and want to keep in touch with them after you leave. They will likely appreciate knowing ahead of time and hearing it from you. Here’s one way to start writing about this:

“Before I send you my letter, I would like to tell you that I plan to quit my job to pursue another career opportunity.”

Make it clear what you want to do

When writing a resignation letter or talking to your boss about leaving, you might feel you should apologise to soften your words because it seems more polite. Try not to do that. If you sound too uncertain, it could make things even more confusing. Instead, remember that people leaving their jobs is a normal part of any job, and make it clear that you want to leave without making excuses. Here’s one way how to write resignation letter?

Tell them why you are going

Give a short explanation of why you are leaving, both in terms of your current job and your new one. Even if you are leaving because of a bad experience, don’t say anything bad about the company or the people who work there. Instead, try to say something nice. One option is to talk about the good things about the new job instead of the problems with the old one.

This new job gives me an opportunity to move up in the technology field and gives me the freedom to spend more time with my family. Read to know how to get a job as a fresher.

Inform the last day of your work

Whether you are giving the standard two weeks notice or leaving sooner, it’s a good idea to include a specific last day in your resignation letter. Including the date can clear up any confusion, make the process easier for everyone, and make sure that you leave in time to start your new job. It is also important because once your recruiter knows your last day, they can start planning for your replacement and filing the necessary paperwork with HR. This is one way to write it.

Thank and appreciate the company

Think about using part of your letter to thank the company for the chance to work with them. You could talk about things like promotions, new skills, work experiences that helped you grow, or the chance to work with a great group of people. You can also say something like this:

Thank you for giving me a chance to work for the company for the past two years.

Talk about a possible transition plan

There may be a standard transition plan in place at your workplace, but if you have other ideas, you can put them in your relieving letter. If needed or appropriate, you could create training documents that use your experience to give tips that are specific to the job, a list of helpful contacts, or a list of projects that will be done after you leave. There is no need to get into specifics in your resignation letter, but you could say something like this:

For the transition, I’m putting together the information and resources that I hope will help train my replacement.

Offer to help someone move

In your resignation letter, you can say if you are willing and able to help with the transition. Try to be clear about what kind of help you are willing to give, so your recruiter knows what they can reasonably ask for and you don’t get confused about your role in the transition.

 Keep a good attitude

Even if you didn’t have the best time at your job, try to keep a positive tone in your resignation letter. A letter that leaves your employer with a good impression of you can make your last days at work easier and be helpful if you need references or see them again in the future. If you don’t think you can say how much you appreciate someone in detail in your letter, you might want to keep it general.

Resignation letter tips

Here are some preparation tips to make sure your resignation letter works as well as possible:

Keep things good – No matter why you are leaving, the tone of this letter should be positive. You should try to leave on good terms and keep your professional network. Above all, do not use your resignation letter to vent frustration.

Deliver your letter in person – You may want to give your manager your resignation letter in person or by email. If you send a hard copy of your resignation, ensure the date is at the top. You could also send your manager an email right after meeting with them. Use a clear and direct subject line, such as: [Your Name] is resigning.

Think about ways to make connections – Include words encouraging your manager to keep in touch with you after leaving the company. For example, you could say, I would love to keep in touch with you so I can continue to learn from you and share any industry knowledge you might find useful. Please feel free to contact me at [your personal email address] in the future.

If you have to, keep it short – If you are leaving your job for sensitive reasons and don’t want to give extra information, including your relieving letter, and the date you will stop working there, add a sentence like “I wish the company luck in its future endeavours.”

Plan for an immediate departure – Sometimes, your boss may ask you to leave on the day you give your notice. If you quit your freshers jobs to start a new one that starts after a few weeks, you might not get paid for that time. If this sounds like something that could happen to you, pay attention to what happens when other people quit and plan your new job start date accordingly.

Listen to what your manager tells you to do next. After you give a formal resignation, your manager might ask you to make a transition plan, finish up some projects, or write a note to your coworkers.


I hope you have understood the blog on how to write a resignation letter. Writing a resignation letter is an official way to offboard from any organisation is very important. Writing it in a proper format is an impressive way, and it is a way of expressing gratitude towards the company. Presenting the resignation letter is a great way to get your final procedures done in the company and create great trust in each other. Henceforth follow the structure format of how to create a resignation letter.

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